Free PG Tenant Register with KYC & Police Verification
Replace the paper PG register with a searchable one on your phone: each tenant’s ID proof, home address, guardian and emergency contact, room and bed, rent, deposit and police verification status, from check-in to check-out.
QUICK ANSWERA PG or hostel tenant register should record each tenant’s full name, mobile, ID proof type and number, permanent address, guardian or emergency contact, workplace or college, room and bed, check-in date, monthly rent, security deposit, police verification status and check-out date. Many city police departments ask PG owners to verify tenants, so keep the status for every tenant. FastFee’s free register tracks all of these and flags tenants whose verification is pending.
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Want this synced, automatic and collecting payments?
- Same workflow in a free FastFee account, on every device and for your whole team
- Automatic WhatsApp reminders before and after due dates
- Payment links, UPI and AutoPay with auto receipts and live “paid” status
What you get free in the PG Tenant Register (with KYC)
- ✅ ID proof & permanent address
- ✅ Emergency / guardian contact
- ✅ Police verification status
- ✅ Room & bed-wise view
- ✅ Check-in → notice → vacated pipeline
- ✅ Print register, CSV export
Free alternative to PG management apps
| Tool | What it costs | What you get free here |
|---|---|---|
| FastFee PG Tenant Register (with KYC) | ₹0, no limits | ID proof & permanent address · Emergency / guardian contact · Police verification status |
| PG / hostel management apps | Monthly subscriptions | Tenant register with KYC, free |
| Paper register | Free, hard to search | Searchable, pending verification flagged |
Prices are approximate starting prices seen on public pricing pages and app listings in 2026 and change often; check each provider for current plans. Product names belong to their owners. FastFee is not affiliated with them. Paid tools often include features this free tool does not, such as accounting, GST filing or multi-user sync.
How to use the PG Tenant Register (with KYC)
- STEP 1Add tenants at check-inName, mobile, ID proof, home address, guardian contact, room and bed, rent and deposit.
- STEP 2Track verificationMark police verification as pending, submitted or verified; pending tenants stay highlighted.
- STEP 3Move through stayActive → Notice given → Vacated, with check-out date for deposit refund.
- STEP 4Print & exportPrint the register for inspections or export CSV.
Frequently asked questions
Is police verification of PG tenants compulsory?
Many cities require landlords and PG owners to submit tenant details to the local police, often online through the state police citizen portal. Rules differ by city, so check your local police website; this register helps you keep the status for every tenant.
Should I store Aadhaar numbers?
Store only what you need and keep it private. Recording the last 4 digits of the ID number plus the document type is often enough for your own register; keep photocopies securely.
Where do I track monthly rent?
Use the free PG & Hostel Rent Manager for monthly rent dues and reminders; this register is for tenant records and KYC.
Is this tool free? Do I need to sign up?
Yes, it is completely free with no login and no limit on entries. Signing up for FastFee is optional. The free plan keeps your records synced across devices; automatic WhatsApp reminders, UPI AutoPay and team logins are on FastFee Premium.
Where is my data stored?
Only in your browser on this device (local storage). Nothing is uploaded to FastFee. Clearing browser data deletes it, so export a CSV or PDF backup regularly.
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