B2B Recurring Payment Collection Software India
From invoice to bank reconciliation — automate your entire B2B receivables cycle. WhatsApp reminders, UPI AutoPay, eNACH mandates, NEFT/RTGS matching, TDS tracking, and overdue recovery in one workflow.
The gap between billing software and bank reconciliation
- ✅ Generates GST invoices
- ✅ Tracks invoice status
- ✅ Sends email reminders
- ❌ No WhatsApp with UPI link
- ❌ No AutoPay/eNACH mandate
- ❌ No NEFT auto-match
- ❌ No partial payment tracking
- ❌ No TDS receivable ledger
- ❌ No overdue escalation
- ✅ GST invoice generation
- ✅ WhatsApp + UPI payment link
- ✅ UPI AutoPay / eNACH mandate
- ✅ NEFT/RTGS UTR auto-match
- ✅ Partial payment carry-forward
- ✅ TDS receivable tracking
- ✅ CAM reconciliation
- ✅ Overdue WhatsApp escalation
- ✅ Promise-to-Pay tracking
FastFee is designed to sit alongside your billing tool, not replace it. Zoho or Tally manages your books; FastFee drives collection execution and recovery. Many businesses use FastFee with their existing ERP via a simple data sync.
B2B recurring collection use cases
FastFee handles the full receivables cycle for each use case below.
Warehouse & Logistics Park Rent
Monthly warehouse rent + CAM charges from SME and corporate tenants. NEFT/RTGS matching, TDS tracking, CAM short-payment handling.
- ✓GST invoice with CAM breakup
- ✓Tenant-wise outstanding ledger
- ✓NEFT/RTGS auto-match
- ✓TDS receivable tracking
Equipment & Machinery Lease
Monthly hire charges for JCB, crane, forklift, generator, scaffolding. Mobilization charges, operator charges, fuel adjustments, deposit tracking.
- ✓GST invoice: SAC 9973
- ✓Partial payment carry-forward
- ✓Site-wise outstanding
- ✓Deposit vs rent split
Commercial Property Rent
Office rent + CAM from corporate and SME tenants. Multi-floor, multi-wing billing with individual tenant ledgers.
- ✓Rent escalation tracking
- ✓CAM reconciliation
- ✓Security deposit accounting
- ✓Multi-property dashboard
AMC & Service Contracts
Monthly/quarterly AMC invoices for equipment, software, or facility services. Contract-start / contract-end tracking, auto-renewal alerts.
- ✓Contract expiry reminders
- ✓Quarterly invoice generation
- ✓Service visit reconciliation
- ✓Multi-client dashboard
SaaS & Retainer Fees
Monthly software subscription, consulting retainer, or managed services invoice. Auto-renewing contracts, invoice generation, payment tracking.
- ✓Monthly auto-invoice
- ✓WhatsApp + email reminders
- ✓UPI AutoPay / bank transfer
- ✓Contract-end alert
Industrial Park / SEZ Premises
Long-term industrial premises rent from manufacturing tenants. High-value invoices, NEFT/RTGS collection, GST compliance.
- ✓Long-tenure contract tracking
- ✓NEFT/RTGS reconciliation
- ✓Escalation clause billing
- ✓Multi-unit dashboard
How FastFee runs B2B recurring collection
Every recurring invoice follows this workflow automatically.
FastFee generates a GST-compliant invoice on the due date for each client: base rent/charge, applicable GST (IGST or CGST+SGST), any add-ons or CAM charges. Invoice auto-delivered via WhatsApp and email.
Invoice sent with a direct UPI payment link embedded. For clients already on AutoPay/eNACH mandate, a reminder that the debit will execute on the due date.
On the due date, FastFee executes the mandate debit. For clients without a mandate, the UPI payment link is active and followed up via WhatsApp at Day +1, +3, +7.
Corporate clients paying via bank transfer: FastFee auto-matches the incoming UTR/NEFT to the correct invoice. Partial receipts are logged with balance carried forward.
TDS deducted by client is recorded against each invoice. TDS receivable tracked quarterly. CAM short-payments and disputes flagged in a separate queue.
Unpaid invoices escalate: WhatsApp Day +1 → +3 → +7 → email to accounts head → Promise-to-Pay date → field visit for site-level disputes.
B2B-specific features that generic billing tools miss
NEFT/RTGS auto-match
Corporate clients often pay via bank transfer. FastFee matches each incoming NEFT/RTGS to the correct invoice by UTR and amount — no manual bank statement entry.
TDS receivable tracking
When a client deducts TDS before paying, FastFee logs payment received + TDS receivable separately. Quarterly TDS reconciliation against Form 26AS.
Partial payment handling
Client pays ₹80K against ₹1.5L invoice. ₹80K credited, ₹70K carried forward with auto-adjusted reminders. Clear client-facing ledger prevents disputes.
eNACH mandate for corporates
For high-value recurring contracts, set up an eNACH (NACH debit) mandate from the client's bank account. Monthly debit executes automatically on the billing date.
GST-compliant invoicing
IGST or CGST+SGST split based on client location. SAC codes for services. Rent, AMC, equipment hire — each category handled with the correct GST treatment.
Multi-client dashboard
One view across all B2B clients: invoice due, sent, paid, outstanding, TDS receivable, disputed. Filter by property/site/contract type or client name.
Frequently asked questions
What is B2B recurring payment collection software?
B2B recurring payment collection software automates the end-to-end process of collecting recurring dues from business clients — warehouse tenants, equipment lessees, service contract clients, or AMC subscribers. It generates invoices on the due date, sends automated WhatsApp/email reminders with UPI payment links, collects via UPI AutoPay or eNACH mandates, handles partial payments, tracks outstanding balances, and auto-reconciles incoming bank transfers.
How is B2B payment collection different from B2C collection?
B2B involves higher invoice values (typically ₹25,000–₹10L+), corporate clients who may pay via NEFT/RTGS, TDS deductions on invoices, GST compliance requirements, longer payment cycles, and purchase order matching. FastFee handles all of these.
Can FastFee collect B2B payments via eNACH mandate?
Yes. For recurring B2B collections, FastFee can set up an eNACH (NACH debit mandate) from the client's bank account. The client signs the mandate once; FastFee pulls the amount on the due date each month without requiring any action from the client.
What types of B2B businesses use recurring payment collection software?
Warehouse and logistics park owners, construction equipment rental companies, commercial property owners, IT/SaaS companies collecting retainers, medical equipment companies collecting AMC, and facility management companies collecting monthly service charges.
How does FastFee handle TDS on B2B invoices?
When a B2B client deducts TDS before paying, FastFee records the TDS separately. The workflow: Invoice ₹1,18,000 → Client pays ₹1,08,000 after 10% TDS → FastFee logs ₹1,08,000 received + ₹10,000 TDS receivable → Outstanding = ₹0 on main invoice. TDS receivable tracked for quarterly reconciliation.
Can B2B clients pay via NEFT or RTGS instead of UPI?
Yes. FastFee auto-matches incoming NEFT/RTGS bank transfers to the correct invoice using UTR number matching. Partial receipts are logged with balance carried forward. All payment modes — UPI, AutoPay, eNACH, NEFT, RTGS — are supported.
How does FastFee allocate one NEFT/RTGS transfer across multiple outstanding B2B invoices when the payer deducts TDS?
FastFee matches the UTR to the client account, identifies all open invoices, and allocates the receipt in invoice-date order. If the transfer is short due to TDS, FastFee records the net payment received plus a TDS receivable entry against that invoice — tracked for Form 26AS at quarter end. If any line is disputed (e.g. a CAM adjustment), it moves to a dispute queue and collection follow-up pauses on that line only. Every allocation decision is logged with UTR, reason, and timestamp. See the worked example above for a ₹5,00,000 NEFT covering warehouse rent, equipment hire, and CAM across 3 invoices.
Enterprise B2B Accounts Receivable — Full Workflow
Enterprise B2B collection is not just about sending reminders. Corporate customers dispute invoices, promise payment on specific dates, send one bank transfer against multiple invoices, and deduct TDS without informing you. FastFee covers every step — from ERP invoice to recovered balance.
The enterprise receivables cycle
ERP invoice raised
Invoice created in your ERP (SAP, Tally, Zoho). FastFee syncs via CSV or API. Invoice sent via WhatsApp + email to the client's accounts-team contact, not the operations contact.
Corporate customer receives invoice
Client's accounts team checks the invoice against their purchase order. FastFee tracks PO reference, PO value, and flags PO expiry before payment delay occurs.
Payment follow-up (Day 1 → 3 → 7)
Automated WhatsApp reminders on Day 1 (invoice due), Day 3 (first follow-up), Day 7 (second follow-up with UPI payment link). No manual intervention for standard accounts.
Customer response: promise or dispute
Client either promises payment on a date (PTP) or raises a dispute (incorrect amount, missing PO, TDS calculation). FastFee logs both as structured records, not WhatsApp text.
NEFT/RTGS payment received
Bank transfer arrives with UTR reference. FastFee auto-matches UTR to open invoices. If the amount is short (TDS deduction or partial), the exact shortfall is calculated and logged.
TDS + partial payment reconciliation
TDS deduction recorded per invoice. Remaining outstanding = net receivable after TDS. Partial payments applied in invoice-priority order. Follow-up only for actual balance.
Broken PTP escalation
If a promised date passes without payment, the account escalates to the collections manager or accounts head — with the full PTP history as context. No need to re-explain the account status.
Recovery closure
Payment received in full (or negotiated settlement). Invoice marked closed. TDS receivable tracked separately for Form 26AS reconciliation at quarter end. ERP updated.
Invoice dispute handling
Enterprise clients dispute ~8–12% of B2B invoices (amount mismatch, missing PO, rate change, GST error). Each dispute blocks payment until resolved. FastFee structures disputes as tracked records so your accounts team can resolve them without losing the collection timeline:
Client raises dispute reason + expected correct amount. Logged against the specific invoice, not as a free-text note.
If dispute is valid, credit note issued or revised invoice sent. Outstanding auto-adjusted.
If invalid, accounts team sends clarification. Payment follow-up resumes on next WhatsApp cycle.
Invoice aging clock continues regardless of dispute status — so management can see disputed invoices separately in the aging report.
ERP & accounting integration
FastFee is designed to work alongside your ERP, not replace it. The integration path depends on your ERP — see current status below. Verify with FastFee sales for your specific ERP and use case.
CSV export of receipts, outstanding, TDS. Import into Tally vouchers.
Direct API sync. Invoices, payments, credit notes pushed to Zoho.
SAP direct API in roadmap. Current: CSV-based sync with your SAP AR module.
Export-compatible format. GST mapping included.
How to reconcile one NEFT/RTGS payment against multiple B2B invoices in India
Corporate clients routinely send a single bank transfer (NEFT or RTGS) that covers several open invoices — rent, equipment hire, CAM charges — sometimes with a TDS deduction and a disputed line all in the same payment. Here is how FastFee reconciles that payment automatically.
Worked example — ₹5,00,000 NEFT covering 3 invoices
Scenario: XYZ Logistics Pvt. Ltd. sends one NEFT transfer of ₹5,00,000 on 18 Oct 2026. Three invoices are outstanding from the October billing cycle.
| Invoice | Description | Gross Amount | TDS Deducted | Net Received | Status |
|---|---|---|---|---|---|
| INV-2026-089 | Warehouse rent — Oct 2026 | ₹2,00,000 | — | ₹2,00,000 | ✅ Closed |
| INV-2026-090 | Equipment hire — Oct 2026 | ₹2,50,000 | ₹25,000 (TDS @10%) | ₹2,25,000 | 🕐 TDS receivable |
| INV-2026-082 | CAM charges — Oct 2026 | ₹75,000 | — | ₹75,000 | ⚠️ Dispute open |
| NEFT received — 18 Oct 2026 | ₹5,25,000 | ₹25,000 | ₹5,00,000 | ₹25,000 dispute open | |
What FastFee does automatically
The incoming NEFT UTR is matched to the client account (XYZ Logistics). FastFee identifies 3 open invoices totalling ₹5,25,000 and matches against the ₹5,00,000 credit.
FastFee applies the receipt to the oldest unpaid invoice first (INV-082 CAM), then INV-089 (rent), then INV-090 (equipment). Order can be overridden per contract.
INV-090 short-paid by ₹25,000. FastFee checks: TDS likely. Records ₹2,25,000 received + ₹25,000 TDS receivable against INV-090 without flagging it as overdue.
INV-082 shows ₹25,000 remaining after the full ₹75,000 allocation. FastFee holds this as a dispute queue item — collection follow-up paused pending resolution.
Client ledger updated instantly: INV-089 closed, INV-090 TDS tracked, INV-082 dispute open. Next WhatsApp cycle sends only the dispute summary, not another generic reminder.
At quarter close, FastFee generates a TDS reconciliation report. ₹25,000 receivable from XYZ Logistics appears in Form 26AS matching queue with INV-090 reference.
Why this matters — manual reconciliation fails at scale
Accounts team reconciles bank statement line-by-line in Excel. For 50+ corporate clients each sending one transfer for multiple invoices, this is a daily 2–3 hour task prone to allocation errors.
TDS deduction reasoning lives in a WhatsApp message. Six months later, Form 26AS shows a mismatch — nobody can find the original client message explaining the deduction.
Without structured dispute tracking, the reminder engine sends a payment reminder for the disputed ₹25,000 CAM line — damaging the client relationship.
Every allocation decision is logged with reason, timestamp, and UTR reference. TDS receivable, disputes, and closed invoices each update the correct ledger automatically — no manual entry.
Automate your B2B receivables cycle
From invoice generation to bank reconciliation — book a 10-minute demo and see the full B2B collection workflow for your segment.
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